Working Smarter Not Harder. Word & Outlook’s Quick Parts
I got to thinking about how to “save” good snippets of language used in the e-mails I send and vaguely remembered a new feature that Word 2007 (earlier versions do NOT have this feature and I am not sure how it works in 2010 as I don’t work in it) has and went hunting for it in Outlook too. It’s called Quick Parts. How it works:
1. Write something really cool that you know you’ll use over and over again
2. Highlight it
3. Go to the Insert tab and look for the Quick Parts drop down
4. Add the item to the Gallery with a name of your choosing
5. Next time you need to tell someone the same thing such as “you are missing blah blah blah” you can simply insert the pre-written language that explains it in detail
No more wasting time typing it over and over again for common things! Thought this might help us work smarter not harder! Pass it on if you know of someone else it can help!
Related Reading:
Sue Darby, BS Business, MOS
Certificate in Fashion Design
Microsoft Office Master Certified
Alpha Beta Kappa Honors Society
Business Owner & Webmistress
Categories: Technical Writing, Work Flow
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January 20th, 2011 at 12:07 pm
[...] Quick Parts Feature…. Cricket do me a favor and post this to the Blog Challenge Group on FB! http://blog.sue-a-darby.com/2011/01/…ck-parts.html/ Share [...]
January 20th, 2011 at 1:05 pm
I discovered a similar thing in google apps which is what I use for my mail. It’s called canned responses. Great tool.
January 20th, 2011 at 1:21 pm
I need a tutorial on using that more effectively… I tried to play with it but something just hasn’t “ah ha-ed” for me yet! My next work trick is an auto responder based on a subject with a template response. The trick part is making the new templates! Once I do that we’ll be able to auto reply on some common questions that come to our inboxes! An auto FAQ if you will…. can’t use an external system without the IT Gods blessing it so we do workarounds because IT is “slower than molasses in Nome in January” up here (I’m in southcentral Alaska)!
January 20th, 2011 at 2:05 pm
This does sound like a great tip, but I’m a bit confused. I have Word 2008, but for mac. Quick Parts isn’t in the Insert menu, nor does it come up in the Help menu. Is this something that’s in Outlook (which isn’t what I use for my email), or in Word? If the latter, is this feature not available on a mac?
Thanks!
January 21st, 2011 at 12:11 pm
Quick Parts is ONLY in Office 2007! I have no ideas about 2010 …. yet!
January 21st, 2011 at 4:53 pm
Thanks for the clarification, Sue. Wonder why they took it away.
February 11th, 2011 at 7:00 pm
Excellent job! I found your blog using google. I am going to tell my wife about your blog later.
February 11th, 2011 at 8:40 pm
Thank you very much for your post! Very interested in your opinion.
April 4th, 2011 at 7:58 am
Greetings! I know this is kinda off topic but I’d figured I’d ask. Would you be interested in trading links or maybe guest authoring a blog article or vice-versa? My site goes over a lot of the same topics as yours and I think we could greatly benefit from each other. If you’re interested feel free to shoot me an e-mail. I look forward to hearing from you! Fantastic blog by the way!
April 6th, 2011 at 2:11 am
I have figured out some new points from your web page Thx
April 7th, 2011 at 2:55 pm
The news is great and useful. Thanks !
April 15th, 2011 at 12:28 am
Awesome work! Keep posting good material.